Operating Room Analytics

You can't manage what you can't measure

OR efficiency is an often-overlooked area for data analytics, leaving OR management with very few tools outside of manual analysis to gain insight into key metrics; the laborious nature of conducting these by hand often leads to subpar insight, as only a handful of indicators can be realistically monitored. Even when conducted by internal analysts, these reports can sometimes take weeks to generate, leading to costly lag that allows issues to exacerbate before being identified. Some organizations attempt to circumvent these issues by investing in flexible reporting and analytics software that allows them to define what metrics they want pulled; however, even this approach requires a well-versed OR professional – likely a manager – to collaborate with an IT professional to define what metrics are important and how they should be monitored.

Leap Rail Analytics helps OR management generate performance reports on a consistent and timely basis, ensuring every key metric and performance indicator is always a known quantity without the hassle of more generalized reporting tools. By automatically measuring and trending a variety of key performance indicators across dimensions ranging from case volume, contribution margin, direct costs, scheduling accuracy, suite utilization, after-hours cases, and PACU length of stay, you can easily identify opportunities for improvement.

Leap Rail ingests all the relevant data automatically from your existing systems and generates reports seamlessly. This level of automation encourages a more data-driven culture. In most organizations one or more nurses or analysts are in charge of generating these reports manually. Using Leap Rail, not only you are saving on labor costs devoted to such activities, you are also getting the reports the same day instead of having to wait weeks for them and you can be confident there were no human errors in calculations.

Using Leap Rail, you will know who are your most profitable surgeons, whether you are allocating OR minutes to the right procedures, and how surgeon preference cards and choices of supplies impact your costs and bottom line. Armed with this information, you can have objective and productive conversations with your stakeholders to better manage costs and improve financial performance.

For suite and block utilization, Leap Rail is capable of handling any configuration, as complex as they might be, and also can report metrics under different scenarios. For example, you can find out what your utilization would look like if you were staffing one more or less room. These reports also enable you to answer capacity planning questions more objectively by presenting your team with concurrent case utilization among other reports.

Since you cannot improve anything you are not measuring, Leap Rail Analytics is a great complement to our other products that help with operational efficiency in the operating suite. Leveraging the Analytics application, you can clearly see the impact of your process improvement initiatives.

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