Operational efficiency in the operating room (OR) isn’t just about cost savings—it’s about delivering timely, high-quality patient care. Delays and miscommunication in perioperative workflows can lead to wasted resources, extended OR times, and increased stress for surgical teams.
The SANDPO protocol—ensuring the readiness of Surgeon, Anesthesia, Nursing, Documentation, Patient, and Operating Room—provides a structured approach to optimizing workflow, but its effectiveness depends on seamless coordination and real-time communication.
Why SANDPO Matters in OR Efficiency
Each minute in the OR is valuable, with costs adding up to over $100 per minute. Ensuring all six SANDPO elements are in place before a case begins prevents costly delays, last-minute scrambles for missing documentation, and inefficiencies in patient flow.
However, traditional SANDPO workflows rely heavily on manual checklists, phone calls, and fragmented communication channels. When minutes matter, manual interactions create bottlenecks that slow down the process.
That’s where Leap Rail steps in. Our AI-powered solution simplifies workflow management, integrates with hospital systems, and streamlines SANDPO execution to keep cases moving smoothly from pre-op to post-op. By eliminating barriers with automated verification, communication, and workflow triggers, perioperative teams stay informed and ready at every stage.
How Leap Rail Enhances SANDPO Execution
Leap Rail’s Leap Board acts as a centralized command center for the surgical team, automating status updates, integrating with hospital systems, and triggering next steps without the need for constant manual intervention. Here are just a few ways the solution can improve each element of the SANDPO protocol:
- Surgeon Ready: Leap Board tracks real-time surgeon availability and updates stakeholders instantly if a case delay or adjustment is needed.
- Anesthesia Ready: Automated notifications alert anesthesia teams when the previous step is complete, so they’re prepped and ready without unnecessary waiting.
- Nursing Ready: Integration with charting and documentation tools ensures nursing teams have instant visibility into patient status, eliminating redundant calls and updates.
- Documentation Complete: Leap Board integrates with EHR/EMR systems like Epic, Cerner, and Meditech, ensuring all required documentation is available before a case starts. This reduces administrative burden and prevents last-minute delays.
- Patient Ready: Leap Board displays real-time patient tracking updates, ensuring transport, prep, and final verification are completed without confusion or miscommunication.
- Operating Room Ready: OR status updates are automated and visible in real-time, ensuring rooms are fully prepped, equipment is available, and the team knows exactly when to proceed.
Customizable Workflows Built for Your OR’s Needs
What sets Leap Rail apart is its flexibility and customization. Our development team works hand-in-hand with hospital leadership, OR managers, and IT teams to design automation workflows that match your specific perioperative needs. Whether your hospital needs:
- Custom Labels & Triggers – Automatically apply labels to cases based on completed tasks, triggering alerts for the next step.
- Multi-Channel Notifications – Send updates via text, overhead paging, or direct messaging within your hospital’s preferred communication platform.
- EHR-Embedded Functionality – Seamlessly integrate with your hospital’s existing EHR, scheduling, and documentation systems.
- Automated Task Assignments – Instantly notify the next team in the workflow once a milestone is reached, reducing downtime.
Leap Rail isn’t a one-size-fits-all solution—it’s a dynamic, developer-supported system designed to adapt to your OR’s workflow. Our team works with you to continuously refine automation, making incremental improvements to enhance efficiency over time.
The Bottom Line: Time Saved, Costs Reduced, Care Improved
By replacing manual processes with automated workflows, Leap Rail helps hospitals and ASCs:
- Reduce OR downtime by eliminating bottlenecks and improving team coordination.
- Lower costs by preventing avoidable delays and maximizing OR utilization.
- Enhance staff efficiency by reducing administrative burden and keeping everyone informed.
- Improve patient outcomes by ensuring timely, well-coordinated care.
Every minute saved in the OR is a minute redirected toward better patient care. Leap Rail enables hospitals to execute SANDPO with precision, helping surgical teams work smarter—not harder.
Let’s build a smarter, more efficient perioperative process tailored to your hospital’s needs. Contact us today to see Leap Rail in action!